Onehub offers a host of features to help keep your content secure. One tool that can help you thwart unwanted sharing of your documents is our automatic watermarking for workspaces. When activated Onehub watermarking will splash the email or IP address of the person accessing your content as well as a date stamp across every document in that workspace, allowing you to better identify who is sharing your data.
Automatic watermarking is included in all Onehub Business and Enterprise Plans* and is easy to turn on. First, sign in to your Onehub account and navigate to the workspace you want watermarked. Note, watermarking works with all document file types at Onehub can preview including PDF, Word, PowerPoint, Excel, Pages, Keynote, Numbers, and plain text documents**.
From anywhere in your workspace click the Settings icon. This will bring up a window with your workspace settings. Click the security bar, check enable document watermarks, and save your changes. Now every document in that workspace will be watermarked. When a user accesses your file the word, CONFIDENTIAL, along with their email address and date stamp is displayed in red letters diagonally across every page.
If you have shared the document with someone without a Onehub account, that user's IP address will appear in the watermark instead of an email address. Every user will see the watermark in the Onehub preview window. Those users who do not have permission to edit files will see the watermark on downloaded and printed documents.
Automatic watermarking is just one way we help secure all the business files you store and share with Onehub. For more information about our security features, visit onehub.com/security or contact our Support team who will be happy to help.
* To get an overview of our current plans, visit onehub.com/pricing
** See our current support file types: https://support.onehub.com/hc/en-us/articles/360039792531-Supported-File-Types-for-Previews