In the Data Room and Enterprise Editions, Administrators can enable a workspace-wide setting that automatically adds watermarks to your documents. This setting can be enabled in the Workspace Settings.
After watermarking is enabled, supported files will display a watermark both on their preview and on the downloaded or printed file. For Creators and Downloaders, all supported file types will be downloaded as a copy-protected, watermarked PDF. Administrators, Moderators, and Collaborators will get the original document when they download it and it will not include the watermark.
The copy-protected PDF cannot be edited to remove the watermark, but it can be printed.
Enabling Watermarks
- Click the Workspace Settings icon in the upper right.
- Locate the Security section and click the Enable Document Watermarks toggle to activate watermarks.
- Click the Update Settings button to immediately watermark supported file types.
Supported File Types
- Plain Text
- Word
- Powerpoint
- Excel
The formats listed above are automatically watermarked when the feature is enabled. Other file types that users can preview, including images, videos, and audio files, will not be watermarked. Files that are not supported for preview will not be watermarked. Files that cannot be watermarked are not available for download. If a user attempts to download the file, it will be an empty file with a note in it, or it may not download at all, depending on the file type.
What It Looks Like
The watermark will be overlaid diagonally on all pages of the document with the words “CONFIDENTIAL” and the viewing user’s email address. For guest users accessing the file via a secure link, their IP address will be shown instead of an email address.
Here is an example of a watermarked file: