Complicated directory structures and filenames can be cumbersome to remember or find in a search. Automatic Indexing sequentially adds numerical indexes to every folder and file in your Workspace, creating simple references to complex Workspace structures for easier recall and use in due diligence.
This feature is available on the Data Room Edition and the Unlimited Edition. Note, only Workspace or Account Administrators can enable this feature.
As you upload, delete, and reorder your files, the index will automatically be updated. Only Collaborators and above can reorder the index to ensure security/consistency for due diligence.
Reordering the Index
After enabling Data Room mode and Automatic Indexing, a Reorder button will be available in your Workspace toolbar.
By default, the Workspace index will be generated sequentially and alphabetically within each folder. You can reorder the index at any time by clicking the Reorder button, dragging and dropping any folder/file to the position you would like it to be in, then clicking Done.
Disabling Automatic Indexing
Automatic Indexing is enabled by default in all Onehub data rooms. If you would prefer to disable Automatic Indexing, you can do so at any time from Workspace settings.
In the Mode-Specific section, uncheck Enable Automatic Indexing. The Default Sort option will unlock and switch back to Alphabetical.
Note: Automatic Indexing will also be automatically disabled if you switch a Workspace from Data Room mode to any other mode.