Complicated directory structures and filenames can be cumbersome to remember or find in a search. Automatic Indexing sequentially adds numerical indexes to every folder and file in your Workspace, creating simple references to complex Workspace structures for easier recall and use in due diligence.
This feature is available on the Data Room Edition and the Enterprise Edition.
Note: Only Administrators can enable this feature. Only Collaborators and above can reorder the index to ensure security/consistency for due diligence.
As you upload, delete, and reorder your files, the index will automatically be updated.
Reordering the Index
After enabling Data Room mode and Automatic Indexing, a Reorder button will be available in your Workspace toolbar. By default, the Workspace index will be generated sequentially and alphabetically within each folder.
- Click the Reorder button to reorder the index.
- Drag and drop your folders/files to the desired order, then click the Done button.
Enabling and Reordering the Index Example
Disabling Automatic Indexing
Automatic Indexing is enabled by default in all Onehub Data Rooms. If you would prefer to disable Automatic Indexing, you can do so at any time from Workspace Settings. Only administrators can access the Workspace Settings.
- Click the Workspace Settings icon in the upper-right.
- Uncheck Enable Automatic Indexing in the View section. The Default Sort option will unlock and switch back to Alphabetical.
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Click the Update Settings button to save the changes.
Note: Automatic Indexing will also be automatically disabled if you switch a Workspace from Data Room mode to Secure File Storage.